A fully functional software product, specially developed from scratch for grocery stores and chains. In its typical form, it takes into account all the specifics of this business.

For whom

For grocery stores of any format. For self-service and counter trade, for convenience stores and hypermarkets with 40 cash registers, for single stores and federal chains. Thanks to the efficient exchange architecture, it allows you to automate accounting in huge networks. The largest chain operating today on this product has 1,200 stores.

Description of functionality

Briefly, without going into details, we list the main features of the solution:

  • Registration of goods receipt with the possibility of creating a discrepancy report, pricing of goods, unloading into equipment, printing labels and price tags from one document, “Receipt of goods”
  • Possibility of selling goods "by bank transfer" with registration of TORG-12 and invoice
  • Conducting mutual settlements with suppliers with control of conditions (installment plan, bonuses, trade agreement on price with an allowed fluctuation corridor), bank, cash desk
  • Accounting for the production of own products with recipes, automatic selection of substitute analogues, enlarged nomenclature (for example, it doesn’t matter which green peas go into the salad, “Green Giant” or “Heinz” - the main thing is that it is green peas)
  • Keeping records of mutual settlements under acquiring agreements with several banks at once
  • Analysis of cash register operations (sales by time, average check, etc.), including operational ones, for open shifts
  • Work with Set Retail and Frontol front offices, connecting any equipment - scales, data collection terminals, label printers
  • Editable formats of labels and price tags, the ability to use several formats simultaneously
  • ABC and XYZ sales analyzes, including graphical ones
  • Analysis of the efficiency of using retail space, floor planograms (merchandising)
  • Multi-level exchanges, divided into 3 circuits (directories, Z-reports, all other documents), working even through 3G modems (cellular communications) in villages
  • The ability to conduct preliminary audits and combine them into a “working” audit (a very useful mechanism that allows you to carry out an audit in 3-4 threads)
  • Centralized management of assortment and pricing for each store or groups of stores (formats)
  • Alcohol accounting and declaration generation, including uploading to EGAIS
  • Company budgeting
  • Exchange of requests with suppliers through the EDI operator 1C:Set
  • Exchange of legally significant documents through a special communications operator 1C: Taxcom
  • Uploading data to 1C:Accounting 8

"Trading complex" has all the functionality needed by food retail, in a standard form. And this functionality has already been tested by thousands of clients. Today, "Trading Complex" has 35% of the market, it ranks first in terms of the number of implementations.

Peculiarities

The solution was developed from scratch and is not a modification of any standard 1C solution. The product is constantly evolving, but, unlike some other software products from other developers, it does not contain untested, raw blocks. Both we and our partner, the author of the solution, the 1C-Rarus company, understand perfectly well that for the grocery business, reliability and stability of operation always come first.

Standard solution “1C-Rarus: Shopping complex. Foodstuffs. Ed. 8" is not a stand-alone program and is intended for use with the 1C:Enterprise 8 program system. The configuration has protected software modules that cannot be changed by the user.

Delivery options and license costs

In the cost of store automation b O The largest part is occupied by equipment, the composition of which is unique for each object. The scope of work may also be comparable in price to licenses. And, of course, we are ready to provide discounts for marketing cooperation. Therefore, please contact us, we will prepare a balanced and complete commercial offer just for you.

We are ready to show interested clients both the software product and stores of any format that work on it.

The solution was developed on the 1C:Enterprise 8.0 platform and is intended to automate accounting and management of retail equipment in a food supermarket.

Interacts with major models of POS terminals, scales, barcode scanners, barcode printers, data collection terminals.

Main supported functions:

  • accounting of goods flow;
  • cash accounting;
  • sales management;
  • supply chain management;
  • management of mutual settlements;
  • accounting of other business transactions;
  • management of commercial equipment.

The solution can be used both for automation of single retail enterprises and for network structures.

Prices 1C Rarus: Shopping complex. Food products 8

1C-Rarus: Shopping complex. Food products 8 Standard version Central office Shop
TKPT 8 + license for connecting 1 POS terminal
129 000 174 000 78 000
Additional license for connecting 1 POS terminal to TKPT 8 15 600 16 800 13 500
Driver for connecting scales to TKPT 8 9 600 7 800 7 800
Driver for connecting the data collection terminal to TKPT 8 9 600 7 800 7 800
Driver for connecting barcode printers to TKPT 8 11 700 9 600 9 600
Driver for connecting barcode scanners to TKPT 8 2 400 2 100 2 100

Hardware protection key 1C-Rarus: Shopping complex.

The standard solution "1C-Rarus: Shopping complex. Food products. Rev. 8" is not an independent program and is intended for use with the 1C Enterprise 8 program system. 1C-Rarus configuration: The shopping complex has protected software modules that cannot be changed by the user.

The certificate "Compatible! The 1C Enterprise 8 software system received the software product "1C-Rarus: Shopping complex. Food products, edition 8", developed and replicated by 1C-Rarus LLC and submitted for certification as a configuration developed in the 1C Enterprise 8 environment.

One of the main trends of the present time in Russian retail has been the active development of multi-format trade. If just a few years ago most multi-format chains arose spontaneously, today they are built consciously and with a clearly predictable structure, uniting all categories of retail - from hypermarkets and supermarkets to “convenience stores” and discounters. Researchers include a significant slowdown in market growth, a noticeable shortage of retail space, and a fairly high rate of profit in trade as the main factors contributing to multi-format adoption.

Standard solution "1C-Rarus: Shopping complex. Food products. Rev. 8" - a management system for food retail enterprises (both single enterprises and network structures), implemented as a configuration for 1C: Enterprise 8.0. The product provides for the management of various retail equipment, including basic models of POS terminals (active system cash registers).

The solution can be used both for supermarkets with a self-service retail format, and for small stores that use POS terminals for settlements with customers.

All management subsystems are built on the basis of a management balance sheet and a budgeting model (from operational planning to analysis of investment projects).

The standard solution supports the following trading schemes:

    Wholesale (products are accounted for at purchase prices);

    Retail (goods are accounted for either at purchase prices or at selling prices);

    Commission (retail trade, involving the sale by commission agents of goods transferred to them for sale by third parties - principals, under commission agreements).

A standard solution has a flexible system of rights and settings that allows you to influence the amount of information stored, change the appearance of the solution, and differentiate user rights.

Key management features:

  • Supply

Receipt of goods (containers) to warehouses, taking into account additional charges. expenses, returning goods (packaging) to the supplier, ordering goods from the supplier taking into account current needs, adjusting supplies.

  • Warehouse and sales area

Revaluation of inventory balances, inventory of warehouses, movement and write-off of goods, regrading.

Wholesale and retail sale of goods (provision of services), return of goods from the buyer.

  • Managing the system of discounts and markups

Setting up a “discount system” for the sales area, providing discounts for wholesale shipments.

  • Bank and cash desk

Printing payment orders, accounting for cash flows in cash registers and on current accounts, issuing cash receipts and expenditure orders.

  • Retail sales

Registration of retail sales using data from POS terminals, preparation of regulatory reporting.

  • Mutual settlements

Payment accounting is carried out in the context of transactions with the possibility of closing the selected transaction.

  • Pricing

Setting prices for goods, accounting for supplier prices.

  • Production

Assembling/disassembling operations.

  • Reporting

Product flow, mutual settlements with counterparties, cash flow, income and expenses, management balance sheet, sales analysis, regulated reporting, analytical reporting (ABC and XYZ analysis), analysis of POS terminal data.

  • Connection of commercial equipment.

A universal control system for commercial equipment with the ability to perform any operations from any local network workstation where the standard solution is running. The configuration supports work with the following classes of retail equipment:

Examples of implementation: 1C-Rarus: Shopping complex.

Avesta Corporation supermarkets are automated using 1C-Rarus: Shopping complex. Food Products, ed. 8"

Avesta Corporation LLC, which owns a chain of food stores, successfully operates in the Petrozavodsk market. At the end of 2007, the company held a tender for the supply and commissioning of an optimal trading enterprise management system.

“Software product “1C-Rarus: Trade complex. Food products, edition 8" most fully meets the objectives and takes into account the specifics of our corporate reporting as much as possible. The company management receives the necessary economic indicators for the supermarket.”

The Vester supermarket in the Kaliningrad Grand shopping center operates on the 1C-Rarus: Trade Complex system. Food products, ed.8"

The 1C-Rarus company continues the project of automation of retail facilities belonging to the Vester group of companies. To date, 1C-Rarus has automated more than 10 supermarkets in Kaliningrad. The rapidly growing federal company Vester operates in the field of food retail and commercial real estate management. The company chose as its corporate standard an information system on the 1C:Enterprise 8.0 platform and a ready-made standard solution for the Food Retail direction - 1C-Rarus:Trading complex. Food products, ed. 8".

Thanks to the implementation of 1C-Rarus:Trading complex. Grocery products, ed. 8" supermarket "Vester" in "Grand" operates in a unified distribution network management system, and the company management can always receive up-to-date information about the condition of the store.

Standard solution “1C-Rarus: Shopping complex. Food products, edition 8" is a management system for food retail enterprises (both single enterprises and network structures), implemented as a configuration for 1C: Enterprise 8.0. The product provides for the management of various retail equipment, including basic models of POS terminals (active system cash registers).

Purchase options

Detailed description

The solution can be used both for supermarkets with a self-service trading format, and for small stores that use POS terminals for settlements with customers.

All management subsystems are built on the basis of a management balance sheet and a budgeting model (from operational planning to analysis of investment projects).

The standard solution supports the following trading schemes:

  • Wholesale (products are accounted for at purchase prices);
  • Retail (goods are accounted for either at purchase prices or at selling prices);
  • Commission (retail trade, involving the sale by commission agents of goods transferred to them for sale by third parties - principals, under commission agreements).

A standard solution has a flexible system of rights and settings that allows you to influence the amount of information stored, change the appearance of the solution, and differentiate user rights.

Basic management features

Supply

Receipt of goods (containers) to warehouses, taking into account additional charges. expenses, returning goods (packaging) to the supplier, ordering goods from the supplier taking into account current needs, adjusting supplies.

Warehouse and sales area

Revaluation of inventory balances, inventory of warehouses, movement and write-off of goods, regrading.

Sales

Wholesale and retail sale of goods (provision of services), return of goods from the buyer.

Managing the system of discounts and markups

Setting up a “discount system” for the trading floor, providing discounts for wholesale shipments.

Bank and cash desk

Printing payment orders, accounting for cash flows in cash registers and on current accounts, issuing cash receipts and expenditure orders.

Retail sales

Registration of retail sales using data from POS terminals, preparation of regulatory reporting.

Mutual settlements

Payment accounting is carried out in the context of transactions with the possibility of closing the selected transaction.

Pricing

Setting prices for goods, accounting for supplier prices.

Production

Assembling/disassembling operations.

Reporting

Product flow, mutual settlements with counterparties, cash flow, income and expenses, management balance sheet, sales analysis, regulated reporting, analytical reporting (ABC and XYZ analysis), analysis of POS terminal data.

Connecting commercial equipment

A universal control system for commercial equipment with the ability to perform any operations from any local network workstation where the standard solution is running. The configuration supports work with the following classes of retail equipment:

  • POS-Terminals (Point of Sale - point of sale)
  • Electronic balance
  • Barcode scanners
  • Label and price tag printers
  • Data collection terminals (DCTs).

The list of equipment models of each class is constantly growing. At the time of the release of this standard solution, this list includes more than 50 equipment models.

Composition of the software product

  • Demo base "1C:Enterprise"
  • Working infobase template
  • An external component of the 1C:Enterprise software system containing a library of retail equipment
  • Printed documentation
  • Hardware protection key.

Standard solution “1C-Rarus: Shopping complex. Foodstuffs. Ed. 8" is not an independent program and is intended for use with the 1C:Enterprise 8.0 program system. The configuration has protected software modules that cannot be changed by the user.

The solution was developed on the 1C:Enterprise 8.0 platform and is intended to automate the accounting and management of retail equipment in a food supermarket.

Interacts with major models of POS terminals, scales, barcode scanners, barcode printers, data collection terminals.

Main supported functions:

  • accounting of goods flow;
  • cash accounting;
  • sales management;
  • supply chain management;
  • management of mutual settlements;
  • accounting of other business transactions;
  • management of commercial equipment.

The solution can be used both for automation of single retail enterprises and for network structures.

To purchase a product, please send a request by email:[email protected]

The module is designed to automate management and accounting in a store that is part of an extensive retail network.

A typical module configuration supports the following trading schemes:

  • Wholesale (products are accounted for at purchase prices).
  • Retail (goods are accounted for either at purchase prices or at selling prices).
  • Commission (retail trade, involving the sale by commission agents of goods transferred to them for sale by third parties - principals, under commission agreements).

System functionality

The functionality of the product allows you to solve management problems from operational planning to analysis of investment projects. A standard solution has a flexible system of rights and settings that allows you to influence the amount of information stored, change the appearance of the solution, and differentiate user rights.

“1C-Rarus: Shopping complex. Food Network, edition 8. The Store module automates the management of the main business processes of a retail enterprise:

  • Managing information flows in distributed database mode.
  • Batch accounting in distributed database mode.
  • Electronic equipment management.
  • Address storage system management.
  • Formation of normative and reference information and input of primary data.
  • Supplier relationship management.
  • Accounting for monetary rewards from suppliers.
  • Managing orders to suppliers.
  • Assortment planning and management.
  • Pricing policy management. Pricing in a distributed network.
  • Management of discounts and promotions.
  • Customer loyalty management.
  • Specialized analytical tools.
  • Retail space management. Planograms.
  • Product sales management.
  • Goods movement management.
  • Management of re-grading of goods.
  • Revision management.
  • Managing your own production.
  • Management of mutual settlements and funds.
  • Generation of regulatory reporting: data exchange with 1C:Accounting 8.
  • Subsystem of corporate planning and reporting.
  • Exchange of electronic documents. EDI service "1C-Network".
  • Alcohol declaration.
  • Working with EGAIS.

Connecting commercial equipment

The configuration supports work with the following classes of retail equipment:

  • POS-Terminals (Point of Sale - point of sale).
  • Electronic balance.
  • Barcode scanners.
  • Label and price tag printers.
  • Data collection terminals (DCTs).

The list of equipment models of each class is constantly growing. At the time of the release of this standard solution, this list includes more than 50 equipment models. The universal retail equipment management system allows you to perform any operations from any local network workstation where the standard solution is running.

Composition of the software product

  • Demonstration base "1C:Enterprise".
  • Working information base template.
  • An external component of the 1C:Enterprise program system containing a library of retail equipment.
  • Printed documentation.
  • Hardware protection key.

Standard solution “1C-Rarus: Shopping complex. Food Network, edition 8. Module Store" is not a standalone program and is intended for use with the 1C:Enterprise 8 software system. The configuration has protected software modules associated with the integration of retail equipment that cannot be changed by the user.

The solution was developed on the 1C:Enterprise 8 platform and is intended to automate the accounting and management of retail equipment at a food enterprise.

Licensing

Attention!

To scale and expand the number of cash registers, you can purchase additional licenses.

Scaling and expansion of workspaces is carried out by purchasing standard 1C:Enterprise user licenses.

The copyright holder of the industry solution “1C-Rarus: Trade Complex. Food Network, edition 8. Module for the store. + License for 1 POS terminal" is LLC "1s-RARUS MSK" (TIN 7710261183).

Methodological manual for the program

"1C-Rarus: Shopping complex

Foodstuffs"

(1C-Rarus: TKPT)

For store operator

1 Directory "Nomenclature"

2 Receipt of goods

3 Movement of goods from the organization’s own departments (warehouses,..

other stores, other divisions)

4 Return of goods

4.1 RULES FOR EXECUTION OF THE DOCUMENT “RETURN OF GOODS TO SUPPLIER”

4.2 RETURN OF GOODS FROM THE BUYER

4.3 RULE FOR EXECUTION OF THE DOCUMENT “RETURN OF GOODS FROM THE BUYER”.......11 5 Write-off of goods

5.1 PRINCIPLES FOR WRITING OFF GOODS

5.2 TYPES OF GOODS WRITE OFF

5.3 FORMATION OF A GOODS WRITE-OFF DOCUMENT

6 Revaluation and regrading

6.1 PURPOSE OF THE DOCUMENT “REGRADING OF GOODS”

6.2 PRINCIPLES FOR FORMING THE DOCUMENT “RESORTING OF GOODS.” TYPES………DOCUMENT

6.2.1 Document “Re-grading of goods”

6.3 PREVENTION AND ELIMINATION OF MIS-GRADING OF GOODS IN A SHOPPING CENTER.........17 7 Document “Closing a shift”

7.1 PRINCIPLES FOR FORMING THE DOCUMENT “CLOSING A SHIFT”

7.1.1 Non-automatic document creation

7.1.2 Automatic document creation

8.1 Product report

8.2 Remains and turnover of goods………………………………………………………...….23

8.3 Movement of goods….……...………………….…………………………………………………………..…….25 1 Reference book “Nomenclature”



A list of all information security products can be viewed in the “Nomenclature” directory.

The general view of the directory is (only hierarchical order) as follows:

If necessary, expand the list by clicking the “Hierarchical View” button

You can search for a product by the product code (with the left window active)*, by the first letters of the product name entered from the keyboard (with the right window active) or by pressing the F7 button “Quick search and selection by code, name, barcode”. In this case, you can search not only by name, but also by product code, barcode, etc. or by part of the code, name, barcode).

*A window is active if there is an icon in the window name line (set by one click on the “code” or “name” field

Also, when selecting a particular product, by clicking on the corresponding tab below, you can see its quantity in stock, its barcode number, retail price, etc.

2 Receipt of goods In order to register the receipt of goods from third-party suppliers, you need to use the button on the toolbar, or by selecting “Documents - Receipt of goods and materials Receipt of goods” from the menu. A window will appear in which all possible types of goods receipts will be displayed.

We create a new document by pressing the button or by pressing the “Insert” key, in the window that appears, select the receipt of goods. A new document opens, into which data on the acceptance of goods is entered.

ATTENTION! ALL CONTRACTORS AND PRODUCT NAMES ARE ALREADY IN THE DATABASE!

IN THE EVENT YOU HAVE A NEW CONTRACTOR AND DO NOT HAVE AN AGREEMENT WITH HIM

YOU, CONTACT THE REGIONAL OPERATORS.

In the “Counterparties” line, click on the button and get into the “Counterparties” directory.

Select a product supplier from the directory by pressing the ENTER button.

ATTENTION!!! The name of counterparties in the IB begins with the name of the organization, after which the form of ownership is indicated (for example, “Ostankino-Smolensk, LLC” or “Loginov, IP”) If you have already entered receipts from this counterparty and entered an agreement, the agreement will be filled in automatically. Next, we indicate the number and date of the supplier’s incoming document: invoice or invoice (check with your accounting department).

There are several ways to fill out the table section with the items listed in the supplier’s invoice:*

1. Enter products by selecting them from the open form of the directory list by clicking on the “Selection” menu item and selecting “Item selection”

2. Use the “Insert” button or key, and click in the line that appears, after which we select the desired product from the “Nomenclature” directory. You can also enter the item number (code) of the product in the “Nomenclature” column, if it is known

3. You can enter a product line using a barcode scanner.

We indicate the quantity of the product, paying attention to the unit of measurement (if necessary, select another unit). Then enter the price of the product (including VAT), or immediately the “Total” amount; the purchase price is calculated automatically. Be sure to indicate retail prices, or check their correctness if they are displayed automatically.

*ATTENTION!!! Filling out the tabular part of the remaining documents in the program is done in an identical way.

In addition, you can fill out the invoice using the transit specification. Transit specifications are created by the Smolensk universal OPS database. To do this, select the Smolensk universal OPS database from the contractors, click in the “Filling” Menu item and select the line “Download transit specification” from the drop-down list.

In the window that appears, set the period for which you need to download the specification (the date the document was created by the counterparty, select the required document number and click “Select”) The document will be filled in automatically. It is possible that the list of goods in the tabular part of the document may not correspond to the list on paper (in the invoice). This nuance is extremely inconvenient for reconciling goods and setting retail prices. Therefore, it will be more convenient to bring the list in accordance with the paper document. To do this, click again in the Menu item “Filling” and select the line “Sort by groups” from the drop-down list

All that remains is to verify the data and enter retail prices.

After entering all the goods, reconciling the amount and checking the correctness of the established retail prices, we submit the document by clicking on the icon on the top panel of the document or at the bottom of the document “OK”.

After everything is filled out, print out the following documents as necessary:

Receipt invoice (with retail prices), Revaluation report. If prices have changed or new products have arrived, it is necessary to print new labels and price tags. Processing for printing labels and price tags is also called through the button with the image of an inverted triangle next to the “Print” button at the bottom of the document.

If we need to print adhesive labels, then select the “Labels” tab, otherwise “Price Tags”. Please ensure that the correct Windows printer and print template are selected.

If labels or price tags are needed only for some goods from the invoice, then unnecessary goods can be disabled using the “checkmarks” in the list on the left. Printable forms are displayed by clicking on the button at the bottom of the window. Next, print using the button with the image of a printer in the top toolbar.

From time to time, suppliers provide bonus quantities of goods. This product, in agreement with the accounting department, is entered into the database in a similar way, only when selecting a business transaction, you must select “Bonus delivery”

3 Movement of goods from the organization’s own divisions (warehouses, other stores, other divisions) Provided that the network objects have the same legal entity, or the objects are a branch of the network, the movement of goods between them is carried out as a movement to or from a branch. In order to formalize the movement on the toolbar or by selecting in the menu, you must click the “Documents – Warehouse acts – Movement of goods” icon. A log of all movements will open.

We create a new document by clicking the button or pressing the “Insert” key, in the window that appears, select “moving goods to a branch” or “moving goods from a branch”, depending on what is required: send the goods or receive them.

Then you need to specify the sender and recipient. Indicate the number and date of the incoming document.

Fill out the tabular part of the document. If the receipt is made from a branch that also works in the 1C-Rarus: TKPT program, then it is possible to fill it out automatically from the transit specification. Most often used when moving goods from warehouses to stores.

To fill in the transit specification, click the “Fill” button (above the tabular part) and select the “Fill in transit specification” item.

We select the required invoice from the supplier's branch (by document number and date) and our invoice is filled in automatically. Editing the lines of such an invoice is disabled. We post the document by clicking or “OK”

After everything is filled out, if necessary, print out the “Movement of Goods”, “Revaluation Report”, Labels and Price Tags.

4 Return of goods In the course of work, a situation arises when it is necessary to return goods. The information system distinguishes between two types of returns:

return to the supplier return from the buyer There can be several reasons for returning the goods: the expiration date has expired, the goods are damaged or destroyed (natural loss is specified in the terms of the contract), the buyer is not satisfied with the goods.

A prerequisite for generating a “Return of Goods” document is the presence of balances in the TC database. If at the time of returning to the item item there are no balances for some reason, then it is necessary to bring the product balances into compliance (for example, use the Regrading mechanism).

4.1 Rules for drawing up the document “Return of goods to the supplier”

An invoice is created through the menu “Documents – Shipment of goods and materials – Sales of goods” or the icon on the toolbar:

The document journal “Sales of goods” opens:

We create a new document by clicking a button or pressing the “Insert” key:

Select the type of business transaction “Return to supplier (shipment)” and click “OK”:

A new document is created:

Fill in the following fields in the document header:

“Date” – the current one is entered; change as necessary (at the request “Set a new document number”, click “No”) “Counterparty” - selected from the “Counterparties” directory (the supplier to whom the goods are returned) “Contract” - selected automatically or manually added by clicking the button in the contract line and by selecting the desired agreement (usually it is one in the list).

Let's move on to the tabular part of the document to enter nomenclature items.

Add a new line by clicking the button or pressing the “Insert” key:

In the item entry field, enter the internal product code or barcode and press the “Enter” key:

We fill in the fields of the tabular section: enter the quantity of the returned product, the price is entered automatically.

We check the total values ​​of quantity and amount, post the document - OK.

We post the document and print it by selecting the desired printing form.

4.2 Return of goods from the buyer.

There are two types of returning goods from the buyer:

Return of goods at the checkout, directly on the day of sale of the goods.

Return of goods from the buyer upon claim, in the days following the sale.

4.3 Rules for drawing up the document Return of goods from the buyer.

The document Refund at the cash register is not issued in the system. The refund is made directly at the cash register - by the cashier with the cash receipt not closed.

Return from the buyer for a claim, in the days following the sale:

Select from the menu “Documents - Shipment of goods and materials - Return from the buyer”

Create a new document by clicking then OK

Fill out the “Shipment Document” by selecting “Closing cash register shift” from the data type list - OK.

Then select the document Closing a cash register shift for the date on which the product was sold. We select “Private person” as the counterparty

Add a new item (return information is provided by the senior cashier, the presence of a product barcode, quantity and price is required).

We enter the returned goods in the document:

After all the positions are entered, we write down the document and post it - OK.

5 Write-off of goods

5.1 Principles for writing off goods.

The reason for writing off a product may be: quality of the product, expiration dates, damage, spoilage, write-off for household needs, etc.

The basis for creating a Goods Write-off document is an order from the head of the sales department or category manager.

5.2 Types of write-off of goods.

There are several main types of items for writing off goods, for example, Write-off for on-farm needs Write-off according to the norms of natural loss Write-off of defects for destruction, combat If necessary, select other items from the list.

5.3 Formation of the document Write-off of goods.

To write off goods, go to “Documents - Warehouse acts - Write off goods”

Create a new document by clicking the button - select the operation Write-off of goods - OK:

Fill out the write-off item - select from the directory that appears. We proceed to filling out the tabular part of the document.

Add a new line by clicking the button on the functional panel of the tabular part of the document or by pressing the “Insert” key:

Items can be entered into a document by: barcode, by product code in the system, by name. Select the desired item of the product to be written off, and in the “Quantity” column, indicate the exact quantity of the product to be written off. Post the document - ok button 6 Revaluation and regrading of goods Revaluation of goods is used when retail prices change.

The document “Revaluation” is called:

“Documents – Warehouse acts – Revaluation” or by clicking the button on the toolbar

The “Revaluation” journal will open:

We create a new document using a button on the function panel or by pressing the “Insert” key. Select the business transaction “Revaluation of goods in retail”.

Having filled out the tabular part with revalued goods, you can change the price for them by filling in the “New price” column.

We carry out the document. Be sure to print the revaluation report upon completion.

6.1 Purpose of the document “Re-grading of goods” in the IS Re-grading is the discrepancy between book and actual balances in the information system.

Such positions are most clearly visible when unloading the information system of the document “Closing a cash register shift”, when sales of a product per day exceed the inventory balance of this product in the database.

Product items for which sales exceeded the balance are automatically placed by the information system as “capitalized surplus” according to the document “Closing a cash register shift.”

The document “Closing a cash register shift” is the main retail sales document, which contains information about all store sales for the shift and allows you to obtain data on turnover.

Most of the capitalized items (surplus of goods sold) received in the document are corrected in the information system with the document “Re-grading of goods”.

The document is intended to eliminate the resulting misgrading.

The “Regrading” document in the information system carries out the transfer of inventory balances from one card to another.

In addition, the “Regrading” document can be used to formalize a number of other operations of a similar nature:

Overpacking Downgrading

6.2 Principles for the formation of the “Re-grading of goods” document.

Types of document Called up from the Menu: “Documents - Warehouse acts - Re-grading of goods”

The document log opens:

The document “Re-grading of goods” forms two types of business transactions:

Re-grading of goods

Repacking of goods

Regrading at the end of the shift

Downgrading 6.2.1 Document “Regrading of goods”

ATTENTION!!! It is prohibited, using the “Re-grading of goods” document, to transfer balances between product cards that are not related to each other by name or trademark. (For example, it is acceptable to transfer balances from the card “Yogurt SUMMER DAY 1.5% Apricot 450 ml” to the card “Yoghurt SUMMER DAY 1.5% Strawberry 450 ml”, BUT it is prohibited to transfer the balance from the card “Yoghurt SUMMER DAY 1.5% Apricot 450 ml" on the card "OSTANKINO Doctor's sausage weight"). In cases where the supplier, when exchanging goods, replaced, for example, chips with crackers, or beer with juice, then this “mis-grading” is removed using the document “Inventory of Goods” (in the commentary to the document we indicate the reason for such mis-grading or other explanations).

on the function panel or by pressing a New document is created with the function button of the “Insert” key. We select the business operation – “Re-grading of goods” - OK.

In the “header” of the document “Re-grading of goods” - the number, date and division are filled in automatically by the system. The user must choose the organization independently. Entering items of nomenclature on the functional panel into the tabular part of the document is carried out through the command button or by pressing the “Insert” key. The document consists of two parts – expenditure and receipt.

For the operation “Re-grading of goods” the reason may be one expense item “Re-grading”.

On the left side of the document “Re-grading of goods” we enter the items that we write off, and on the right side – the items that we receive.

If the prices for the written-off and received goods are different, then when posting the document, the goods are credited at the retail value of the written-off item, and then revalued to the price indicated in the tabular section. The revaluation amount can be seen in the printed Revaluation Report.

Also, a document can be created based on the documents “Movement of goods from a branch” and “Closing a cash register shift” by clicking the icon in the top panel and selecting “Re-grading of goods” from the list

6.2.2 Document “Repackaging of goods”

Often, goods can come to a store in various large packages: boxes, barrels, flasks, bags, etc. (for example: vegetables, fruits, cigarettes), and will be sold in kilograms and packaged in smaller fixed portions. To complete this operation, it is necessary to repack the goods from packages into kilograms. At the same time, accounting values, for example, “Granulated sugar bag 50 kg” repacked into “Granulated sugar 1 kg”, are proportionally transferred from one card to another. The header and tabular part of the document are filled in with the same rules as in the “Re-grading of goods” document.

6.2.3 Document “Downgrading”

To separate in accounting the facts of misgrading of one product from another and the markdown of a part of the product due to loss of consumer properties (minor defects, appearance, expiring shelf life, etc.), the “Downgrading” operation is intended. For example, “1st grade bananas” may lose some of their presentation during storage and then they can be written off, returned to the supplier, or marked down. In this case, on the left side of the regrading document the original product “Bananas 1st grade” is indicated, and on the right side the resulting product “Bananas 2nd grade” is indicated. At the same time, you can indicate a new price for the resulting 2nd grade bananas. When the document is processed, the goods received will also be revalued.

Usually, for discounted goods, separate cards with the same name are used, but with the indication “Markdown” in the name.

6.3 Prevention and elimination of mis-grading of goods in the shopping center.

Re-grading in a shopping center can occur for the following reasons:

a product is sold that has not been received according to receipt documents (the product goes on sale before receipt invoices are posted, or the supplier’s invoice is lost and the product is put up for sale without documents);

errors in the barcode (card) for a product when it is posted in the information system (the product is placed on an incorrect position (card));

the sales code was entered incorrectly at the checkout or on the scales when weighing the goods (sellers often get confused in the product range, especially weights, or weigh the product incorrectly, or the product is sold in an assortment, but only one of the types in the total quantity is scanned);

incorrect labeling of goods when put up for sale (pasted with incorrect internal barcodes).

How to eliminate mis-grading in a shopping center:

To avoid the situation of misgrading of goods, it is necessary to take the following measures:

Goods arriving on the sales floor during the day should be placed on receipt before the cash register closes;

Prohibit the removal of goods into the sales area until they are registered in the information system;

Prohibit the unloading of goods on the ramp without an invoice from the supplier;

The internal control service maintains a register of received invoices and, at the end of the working day, checks the registers of invoices with the invoices posted in the information system - they must match.

All discrepancies must be closed before the cash register shift is removed;

When a product enters the “received goods” section under the document “Closing a cash register shift,” operators are required to notify the persons responsible for the product so that they can take measures to correct the situation;

When registering goods that are received (sold) individually and in packages, it is necessary to receive them in the units of measurement in which they will be sold;

When processing documents for closing a cash register shift, perform routine operations for processing documents in the information system, guided by the instructions of the Financial and IT services;

Mandatory verification of the compliance of the supplier’s primary documents and documents in the information system in terms of amount, quantity, VAT amount;

Eliminate cases of entering barcodes into the database manually with an invoice (without checking on the product itself);

Conduct additional training and outreach to personnel working with equipment and labeling;

Limit users' work in the operational period to one day. Require users to make changes only by corrective documents.

When performing all these procedures, the actual balances will be as close as possible to the book balances (balances in the accounting system, program), which will create all the prerequisites for the normal functioning of all commodity distribution processes.

It is necessary to eliminate surpluses, since as a result of the resulting misgrading:

There is a shortage of individual product items, which cannot always be compensated for by the resulting surplus;

Confusion is created in accounting and commodity reports;

Product orders may be incorrect, as they are made on the basis of incorrect inventory balances;

Customers lose trust, especially when an error in paying for goods was not in their favor;

Re-grading affects the financial results of the district's activities and can increase the amount of shortages in the store due to incorrect revaluations.

7 Document “Closing a shift”

The “Shift Closing” document in the information system is the main document for retail sales. The document contains information about all store sales per shift, and, as a result, allows you to obtain data on turnover.

Documents in the system are created automatically or using special processing “Reception of data from POS”, depending on the adopted regulations.

Sometimes the “Shift Closing” document is called a Z-report. We will use both names.

You can view the document log “Closing a shift” through the menu “Documents - Shipment of goods and materials Closing a cash register shift”

or via a button on the function panel.

Document log example:

When carried out, the document forms the following business transactions:

1. Closing a cash register shift - a business transaction reduces inventory in the retail warehouses of the shopping center.

2. Closing a cash register shift (revaluation) - a business transaction changes the accounting retail value of goods stored in a retail warehouse.

3. Closing a cash register shift (capitalization of surplus) - a business transaction additionally receives missing, but actually sold, goods.

7.1 Principles for creating the “Shift Closing” document

As mentioned above, the document “Closing a cash shift” in the information system is created automatically or non-automatically. It is recommended to use non-automatic document creation if the “Shift Closing” document has not been automatically created.

First you need to download the Z-report from the cash register equipment.

7.1.1 Non-automatic creation of a document Let's consider the regulations for closing a cash register shift in the mode of non-automatic generation of Z-reports.

After removing shifts at all cash registers, the senior cashier provides the operator responsible for removing reports with Z-reports from cash register terminals on paper.

The operator implements the “Receiving data from POS terminals” function in the program, which is initiated through a button on the command panel:

A form appears to fill out:

The operator executes sequentially:

in the “Cash registers” parameter - selects the cash line corresponding to your department;

indicates “Period” - the start date of the shift and its end date;

Closed shifts will appear for each cash register that is open. If the data does not appear, there may be errors in the specified period or in the closing of shifts at the cash registers themselves; or the data has not yet been unloaded from the cash register in the “Reports of cash register shifts” table, sets flags on those shifts that coincide with the report data transmitted by the senior cashier, i.e. the amount and cash register number match;

Clicks the “Download selected z-reports” button.

7.1.2 Automatic document creation The information system administrator sets up the necessary parameters one-time to generate a report on closing a cash register shift in automatic mode.

8 Reports Select the report we need.

8.1 Commodity report The main report of the materially responsible person, to which all primary documents are filed and which is submitted to the accounting department of the district administration.

Before printing the Product Report, you must ensure that:

All documents of receipt and expenditure of goods are entered into the program and posted.

All “Cash Shift Closings” must also be loaded and verified by amount with Z-reports

The necessary regrading documents have been completed.

All documents have been re-posted for the period for which the Product Report will be generated. Re-posting is performed in the following way: click “Service – Routine operations – Posting documents”

In the window that appears, uncheck the “From date:” line and set the date from which you want to post it. Then click “Run”

If this message appears when you click the “Run” button, then contact your system administrator.

Once the documents are completed (when all the checkboxes in the window are unchecked), we close and begin generating a product report.

Called from the menu “Reports - Warehouse accounting - Product report”.

Select the reporting period. We select the organization and warehouse - your store, if it is not selected: below in the sign. Set the checkboxes as shown in the figure. If necessary, enter the report number. Next, click the “Generate” button.

The report that appears can be immediately printed, or analyzed by clicking on the line with the document name and selecting “Open document” or “Find in journal” from the drop-down list.

A document will open that corresponds to this type of business transaction. If everything is correct, then print the report and attach the primary documents to it.

8.2 Report Remains and turnover of goods This report helps to see the movements of goods/goods for analysis and evaluation, as well as finding and correcting errors in accounting. Called from the menu “Reports - Warehouse accounting - Balances and turnover of goods”

In the window that opens, add settings as necessary.

The optimal set of settings is as follows:

If there is no need, we do not tick some of the boxes. Next, click “Generate”

You can generate in an identical way only Product Turnovers (without initial and final balances) by clicking the “Turnover” button in the settings window

Setting up the report is the same as for the full report “Remains and turnover of goods”.

If you need to generate only balances for goods or a group of products, then click the “Remains” button in the settings window

We set the date on which we want to see the balances and in the “Indicators” column you can put a tick in the “Retail price” line

If you need to display balances by group, in the “Filters” field in the item line, set “Comparison type” - in the group and in the “Value” field, select the desired group by clicking the “Select” button

Then we generate a report and analyze*.

8.3 Goods Movements report As an option for the goods turnover report, you can generate a “Goods Movements” report

It is given in a more simplified form and its advantage is that intermediate (in a given period) balances for the product are shown. Set the settings as shown in the figure.

We analyze the received report* *The analysis of reports is discussed in more detail in the extended methodological manual developed by